Getting Started with Zoom

Zoom:  What is it? 

Zoom is a software-based video and audio collaboration system that allows HD video conferencing through PC, Mac, Android devices and Apple IOS devices (iPhone and iPad).

How do I Sign up for an account?

The California Community College system has a special Zoom account sign up system that will get your pro account paid for by a grant through the Chancellor's Office. You can sign up at http://conferzoom.org/ConferZoom/SignUp

How do I install the Zoom software?

If you have administrative privileges to your computer, click below to get started: 

How do I customize my Personal Meeting ID

Go to your Zoom Profile Page. The second item down will be your Personal Meeting ID. Click Edit on the far right, and you can change your Meeting ID to a number of your choice. (We recommend your office phone number)

Can I use Zoom with my Outlook Calendars? 

Yes, Here is a how you use Zoom with Outlook. 

If you need admin rights to install the plugin, please contact IT.

Help! My meetings end after only 40 minutes!

You have a basic account not sponsored by ConferZoom. To correct this, email Clientservices@cccconfer.org and ask for your Zoom account to be converted to a California Community College paid account.   

How to Use Zoom

Basic Zoom operations: (Click each bulleted point for a tutorial video)

How do I join a meeting?

How do I schedule a meeting?

How do I schedule a meeting with Outlook (if Zoom plugin is installed?)

How do I start an instant meeting?

How do I record a Zoom Meeting?

How do I get and use Zoom on my iPhone or iPad?

How do I get and use Zoom on my Android phone or tablet?

How do I share the content on my screen in a Zoom meeting?

What is my Personal Meeting ID?

Can I use Zoom in a SRJC Video Conference Room?

Yes! Media Services can connect people to a college video conference room to a Zoom conference. Contact Media Services for assistance at 707-527-4261 or media@santarosa.edu

How do I use the chat feature in Zoom?

How many people can I invite to my Zoom meeting?

A standard Community College Account will allow 100 simultaneous people to participate on your Zoom conference at the same time.

How long can my meeting last?

A Community College Zoom account user can have a meeting last up to 24 hours, however the meeting will automatically terminate after 40 minutes if everyone has dropped off the meeting or only the host has joined the meeting.

Can I record my Zoom meetings?

Yes! Zoom allows for recordings to be saved to your local device or to the Cloud. Your preferences and permissions can be customized within your account's recording settings.

Zoom in your Classroom

Can I use Zoom in my classroom?

Yes, you can!

Can I use Zoom with my Canvas course?

Yes, you can! Here is how you configure your Zoom meetings in your online Canvas Course account:

Can I use Zoom for office hours?

Yes, you can!


Recommended Zoom Settings

Click the thumbnails below to help match the Zoom Meeting Settings in your account with our recommended settings to ensure the best Zoom experience. The thumbnails only reflect the changes that need to be made from the Zoom defaults. Any settings not shown can be assumed to be already optimal.

Schedule Meeting

Turn on Host Video and Participants Video, as well as Join Before Host. Make sure the Audio Type shows both Telephone and Computer Audio.

In Meeting (Basic)


Under "In Meeting (Basic)," turn on File Transfer, Co-Host, and Polling.

In Meeting (Advanced)


Under "In Meeting (Advanced)," turn on Closed Caption and Join From Your Browser. Turn OFF Waiting Room.